Whether you are new to the world of notary signing or simply need a new printer, you need to be careful when you start looking for the right printer.
For the success of your business, you need to make sure that you are only using the best printer for notary signing agents possible.
But, what makes a good notary signing agent printer and how will you know when you have found one?
Since not all printers are the same, it is important to get it right on the first try. A notary signing printer will need to be fast, efficient, and yield quality results.
After quite a bit of research, we have found the top 8 notary printers out on the market to help you find the right one for you.
While all of these printers are excellent, no two are the same, so review all of them carefully before making a choice.
8 Best Printers For Notary Signing Agents (2021)
1. HP LaserJet Pro M283
2. Brother MFCL2700
3. Brother HL-L2300D
4. Canon Class MF264
5. HP LaserJet Pro M29
6. Brother DCPL2550
7. Epson EcoTank 4760
8. Brother L8360CDWT
Dual Tray Printer
1. HP LaserJet Pro M283FDW Printer
Best Printer For Notary Signing Agents (Editor's Choice)
We found that the HP LaserJet Pro M283fdw is the best printer for notary signing agents that you can get.
This is an all-in-one printer that can print, copy, scan, and even fax documents, making it an excellent choice for businesses.
Starting with its design, the HP LaserJet Pro M283fdw is large in size. It is an industrial printer that is made to handle a lot of different jobs so its size is completely appropriate for its abilities.
It can handle a variety of paper options as well, from legal and executive to postcards and envelopes.
This printer has a colour touchscreen as well as a front USB port and a USB 2.0 port to allow a direct PC connection, which is really nice. It has an auto-on/auto-off function, so it can save on energy as well.
The performance for the HP LaserJet Pro M283fdw is great. It has automatic two-sided printing, which will make jobs easy to accomplish, no matter what kind of job you are doing.
The printer works with remote printing using the HP app and it also can work with Alexa if you use Alexa devices. Fortunately, the printer also has some great security features, which is really important if you are working with sensitive documents as a notary.
2. Brother MFCL2700DW Printer
If you are looking for a high performance laser printer, we suggest the Brother MFCL2700DW.
This printer is a compact all-in-one laser printer that should be able to do exactly what you need it to.
Let’s start off with its design. The printer is a grey colour and is described as being compact, so it should not take up as much room as some other printers that you might have looked at already.
The printer also has a 35 page capacity for its automatic document feeder. This makes it nice for copy, scanning, or faxing multiple pages.
It can easily handle papers up to legal size. The paper input capacity is 250 sheets as well, so it should be able to handle your biggest jobs without suffering any kind of slowdown.
As we said, this is a high performance printer, so you should expect high performance quality. The printer prints at a rate of 27 pages per minute, which is much higher than the average printer is. It can print, scan, copy, and fax as well.
Also, the printer has a good ability to reduce or enlarge documents from 25% up to 400% in size. This can be helpful if a document that you are working on is particularly small.
3. Brother HL-L2300D Printer
If you are just getting your notary business off of the ground or are simply hoping to save some money, we have a printer recommendation for you.
The design of the Brother HL-L2300D is a black and grey combination. It can print envelopes, plain paper, and labels, so you do have some options as far as that goes.
The printer users a USB connection to connect right to a computer, ensuring that your office is going to run smoothly without trouble. It also has a high-speed USB 2.0 port to work with. It does not come with its own USB cable, so keep that in mind.
Moving onto its performance, this printer is a laser printer, so it is the ideal type for notaries. The printer’s output paper capacity is 100 with a maximum monthly duty cycle of 10,000 pages.
The resolution for the pages that you will get is 2400 x 600 dpi, which is pretty good since you are likely to just be printing out documents.
It is important to note that the printer does not have a WiFi connection so it does need to be directly plugged into a computer to work.
4. Canon Image CLASS MG264DW
Another great printer choice for notary signing agents is the Canon Image CLASS MF264dw.
This printer comes with a high yield toner option and can reach incredible speeds, making it an excellent option for small businesses.
The Canon Image CLASS printer is a black printer that is relatively large in size. Part of its size comes from the fact that it can easily hold 250 sheets of paper at a time. It also comes with a black and white LCD screen for easy navigation.
The printer does have wireless connectivity as well, so you do not need to be hooked up to the printer in order to be able to print from it.
The performance of the Canon Image CLASS is excellent. You can get speeds up to 30 pages per minute, so you should be able to get everything that you needed printed quickly. This is not a colour printer and will only print monochrome.
This is a printer, scanner, and copier as well, but it is said that the scanning and copying quality that you will get from this printer is not as good as the quality that you will get from simply printing. That means as long as you are primarily printing, this is a great option.
5. HP LaserJet Pro M29w Printer
The HP LaserJet Pro M29w is another good choice if you are a notary signing agent. This is a delightfully compact printer that will still get the job done well.
When you look at its design, the first thing you are going to notice is how small the printer is. It is considered to be the world’s smallest laser printer in its class and it is 30% smaller than its predecessor. The printer is not going to take up much room at all.
Given its small size, it does not have a high paper capacity, so you should be prepared to refill the paper as needed if you are doing any kind of larger tasks that require a high volume of printing.
Moving to its performance, the M29w can print up to 19 pages per minute, which rounds out to a page every 7.9 seconds.
That should be fine for most print jobs. The printer can also scan directly to pdf and it has the ability to directly email as well as long as you have preloaded the business application.
The printer also has an auto on/auto off ability, so it will conserve energy when it is not in use and it will turn itself back on when you need it to.
6. Brother Monochrome DCPL2550DW Printer
Another printer that you might want to give a chance to is the Brother Monochrome DCPL2550DW. This is an efficient printer that should get jobs done at speeds that you might not be able to imagine.
The design of this printer is really what you would expect to see from most office printers. It is black and has a document feeder on the top. It is not a small printer, but it is instead built to print many things at a high rate of speed.
The printer does have a 250 sheet capacity as well, so it will be able to hold a lot of paper at the same time.
The most amazing thing about this printer is that it can reach speeds up to 36 pages a minute. That is a page less than every 2 seconds. You really cannot find a printer this fast.
Unfortunately that means that it does act like an energy hog. It also offers flexible printing so you can use the manual feed slot for varying sizes of paper.
This is a monochrome printer, which means that it will not print in black and white. That does contribute to its incredible printing speed and will make it a wonderful choice if you are printing documents regularly.
7. Epson EcoTank ET-4760 Printer
If you are looking for a printer that is a little more economical, check out the Epson EcoTank ET-4760.
This is another all-in-one printer that will be able to handle whatever notary tasks that you might have it do.
The design of the EcoTank ET-4760 is a white printer with a document feeder at the top of it. The paper tray that it comes with it has a 250 sheet paper tray. It also can setup and navigate through using the 2.4” colour LCD touchscreen. This is always a nice feature to have with any printer.
The printer does not use cartridges to print, but instead has refillable ink tanks. That way, you will have a lot less waste as you do not have any cartridges to throw away.
There are a lot of great performance features with an EcoTank printer, including the fact that the printer can easily print 2-sided sheets. It also will scan, copy, and does provide borderless printing. This is a nice option if you are using the colour feature of the printer.
The document feeder on top of the printer can handle up to 30 pages at a time, so you will be able to allow the printer to handle the larger jobs if he wants to.
8. Brother L8360CDWT Printer
Best Dual Tray Printer For Notary Signing Agents
The final printer that we will include in our list is the Brother L8369CDWT.
This is a beast of a printer and is capable of quite a lot, especially since this is a dual tray printer.
When you look at this printer, you will see just how large it is. It does take up a lot of room, but that it because of what the printer is capable of. The printer has flexibly connectivity, which means that it can connect wirelessly or it can connect using the Gigabit Ethernet port.
Naturally, the best design feature that you will get from this printer is that it comes with dual printing trays. The printing capacity for the first is 250 sheets and the second is 500 sheets. It really can handle the hardest jobs that you have.
The Brother L8369CDWT can print 22 pages per minute without any trouble, ensuring that you will not experience any kinds of slowdown in your business dealings. The printer’s output is 750 sheets and you know that it can take on the heaviest jobs easily.
The printer’s resolution is 2400 x 600 dpi, which is a good option if you are printing out important documents. They need to be clear and legible, which this printer will really be able to provide for you.
Factors To Consider When Looking For The Best Laser Printer For Notary Signing Agents
Laser vs. Inkjet
One of the first factors that you need to consider when looking for the best printer for notary signing agents is the type of printer it is.
The two most common printers that you will come across are laser and inkjet printers. Unfortunately, they will not both work for notaries. Inkjet printers are wonderful if you are trying to print out pictures, but they are not as good if you are trying to print out vital documents.
Many people look at the cost of a laser printer and immediately scoff. They might be more expensive up front, but they are less costly over time. Their toner cartridges can print a lot more pages than their inkjet competitors and cost less to replace.
Another consideration that you need to make is whether you need a dual tray. Honestly, this is really a not a consideration at all, because you absolutely need a dual tray printer if you are a notary signing agent.
Dual tray printers will let you print both letters and legal-sized documents without having to shift everything around. They can even alternate between the two sizes, ensuring it is all printed correctly the first time.
Speed & Print Quality
Speed and quality are two other factors to think about when looking for a new laser printer. Not all laser printers are fast and you will want a printer that is able to give you your documents right away.
You do not want to wait around. You also need a printer with good print resolution, because the documents have to be easily read in order to be considered legal.
Multifunctional Printer & Compatibility
The final consideration that you need to make when choosing a laser printer is whether you need a multifunctional printer. You really do want a multifunctional printer for your business.
That way, you will be able to print, scan, copy, and fax all from one location. Compatibility also matters so make sure that the printer is going to work with your computer. Most printers are universal, but they are not all that way.
While so many printers are able to do their jobs well, there are still some that will work better for your needs than others.
That is why we have found that the HP LaserJet Pro M283fdw is the best laser printer for notary signing agents that you can get.
This all-in-one printer can do anything that you would need from it and do it at a high-quality degree, ensuring that the job is right the first time.
Naturally, if you would prefer a device that is a little more high performance and you are expecting to do a heavier amount of work, you should go with the Brother MFCL2700DW. This printer is really meant to handle a high amount of work with great quality.
When you decide the right printer for you, first think about how much you will be using it, but you also need to think about the resolution and the speed of the printer to make sure it will do its job.
Hey, it’s James here. I’m the founder and editor here at RiverstoneNet.com. I’m a network engineer during the day and a blogger at night. Let me know if I can help you with choosing a new modem/router or troubleshooting your Internet connection.